Full Time, Fixed Term until September 2025 (9 month contract)
Work in a supportive team environment with opportunities to drive continuous improvement and manage small projects
Based at Council's Alexandra Office with flexible work arrangements available
Make a significant difference in our community!
As an Executive Assistant you will get an insiders view into the workings of local government and our relationships with community, politicians and government agencies.
The Executive Assistant position will support to the Directors, CEO, Councillors and plays a pivotal role working across the organisation and providing assistance to community stakeholders to manage information, support important meetings and drive administrative efficiency and effectiveness. You will also have the opportunity to manage small projects and lead new initiatives.
About this opportunity
In this role you will work in a fast-paced environment with a team of people and be supported to stretch your organisational, stakeholder management, decision making and leadership skills. You will also have the opportunity to play a leadership role across the organisation to streamline and document administrative processes.
As an Executive Assistant, you will provide courteous, friendly and efficient customer service and:
- model best practice customer service, putting the customer’s needs first
- work to find solutions efficiently and effectively and develop an understanding of common issues
- develop a good knowledge of Council services and systems to provide accurate and timely solutions
- develop a network of people to gather information quickly, solve problems and meet customer needs
- communicate with customers and employees clearly, positively and in a timely manner
- manage diaries, process expense claims and support good governance
- organise important meetings including scheduling and set up.
What will you bring
- Excellent customer service skills.
- A solid background in administrative work and/or project management.
- Demonstrated ability to multitask and work to tight deadlines.
- Proven ability to research issues & identify solutions.
- Able to work independently and prioritise a complex workload.
- Systems and process improvement skills.
What we offer
Murrindindi Shire is situated on Melbourne's peri-urban fringe and encompasses the charming rural townships of Alexandra, Eildon, Kinglake, Marysville and Yea. The Shire benefits from great natural beauty and tourist attractions such as Lake Eildon, picturesque national parks, the Great Victorian Rail Trail and access to Victoria's snowfields. We are located within proximity to Melbourne, a lovely 60 to 90 minute drive from Melbourne, depending on your route.
We offer a supportive flexible work environment within a supportive team along with ongoing professional development and a range of employee benefits designed to promote a positive work/life balance.
How to apply
For more information about the role, please contact Amanda Vogt, Manager Governance & Risk on (03) 5772 0333. Please note, Council's offices will be closed from 3.00 pm 24 December 2024 to Wednesday 1 January 2025.
Applications should contain a cover letter and resume and address the key selection criteria set out in the Position Description. Please note that applications not addressing the selection criteria may not be considered.
You can submit your application and any accompanying attachments:
- online – you will receive an email notification confirming your submission.
- by email to msc@murrindindi.vic.gov.au
- or post them to Murrindindi Shire Council, PO Box 138, Alexandra 3714.
Applications close at 11.45 pm on Sunday 19 January 2025.
Conditions of employment are in accordance with the Murrindindi Shire Council’s Enterprise Agreement. It is also a condition of employment that the successful applicant:
- Provides evidence of eligibility to work in Australia.
- Undertakes a Police Check and, where applicable to the role (refer Position Description), provides a current Working with Children Check.
- Is able to travel to different work sites within the Murrindindi Shire, such as providing evidence of a current drivers licence.