Documents for Public Inspection

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Overview

A range of documents are available for public inspection as required by Section 57 and 58 of the Local Government Act 2020 (the Act) and Council's Public Transparency Policy.

Some of these documents can be viewed online and others can be made available at the Alexandra Council Offices at 28 Perkins Street, Alexandra. Documents available for inspection may be viewed and copied but not removed. Council may charge fees for inspection and copying of some documents.

To arrange to view any of the documents, contact us on (03) 5772 0333.

Documents for Public Inspection

  • The certified voters' roll for a Council election - for the period beginning on the certification date and ending 30 days after election day
  • Council's adopted Governance Rules(PDF, 2MB)
  • Audit & Risk Committee Performance Reporting
  • Terms of reference or charters for Delegated, Advisory and Community Asset Committees
  • Register(PDF, 156KB) of gifts, benefits and hospitality offered to Councillors as per Council's Gifts and Benefits Policy
  • Council's adopted Policies
  • Council's adopted Code of Conduct(PDF, 993KB)
  • Council's adopted Local Laws
  • Copies of Council's Council Plan, Strategic Resource Plan, Budget and Annual Report
  • Rating Strategy
  • Election Campaign Donation Returns(PDF, 47KB) (summary for the recent Council election - available until the close of the roll for the next general election)
  • Details of overseas or interstate travel (with the exception of interstate travel by land for less than 3 days) undertaken in an official capacity by Councillors or any member of Council staff in the previous 12 months, including the names of the Councillors or members of Council staff and the date, destination, purpose and total cost of the overseas or interstate travel
  • Councillor Expenses and Support Policy(PDF, 86KB)
  • Agendas for council meetings - except parts of meetings closed to the public under section 61 of the Act
  • Minutes of council meetings - except parts of the meetings closed to the public under section 61 of the Act
  • A register of delegations kept under Section 47 of the Act, including the date on which the last review took place under Sections 47 of the Act
  • Council Delegations
  • Lease Register
  • A register of authorised officers appointed under Section 47 of the Local Government Act 2020
  • Council's Procurement Policy(PDF, 635KB)
  • A list of donations and grants made by Council during the financial year

Summary of Personal Interest Returns

Councillors, delegated committee members, and specific Council officers such as the CEO, Directors and Managers and other Nominated officers must provide a Personal Interests Return (Return) when they commence in the role (Initial Return) and then every six months in March and September (Biannual Return) in line with the Local Government Act 2020. The Return is an integrity check-and-balance and enables conflict of interest monitoring, ensuring that Council decisions are made in the best interests of the community and not in a decision-maker's best interests.

A summary of the last Return is compiled into a Personal Interest Return Register and is available for public inspection.

Biannual Interest Returns Officers(PDF, 208KB)

Personal Interests Returns Register Councillors(PDF, 93KB)

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