Documents for Public Inspection

Overview

A range of documents are available for public inspection as required by Section 57 and 58 of the Local Government Act 2020 (the Act) and Council's Public Transparency Policy.

Some of these documents can be viewed online and others can be made available at the Alexandra Council Offices at 28 Perkins Street, Alexandra. Documents available for inspection may be viewed and copied, but not removed. Council may charge fees for inspection and copying of some documents.

To arrange to view any of the documents, contact us on (03) 5772 0333.

Documents for Public Inspection

• The certified voters' roll for a Council election - for the period beginning on the certification date and ending 30 days after election day
• Council's adopted Governance Rules(PDF, 2MB)
• Audit & Risk Committee Performance Reporting
• Terms of reference or charters for Delegated, Advisory and Community Asset Committees
• Register(PDF, 156KB) of gifts, benefits and hospitality offered to Councillors as per Council's Gifts and Benefits Policy
• Council's adopted Policies
• Council's adopted Code of Conduct(PDF, 993KB)
• Council's adopted Local Laws
• Copies of Council's Council Plan, Strategic Resource Plan, Budget and Annual Report
• Rating Strategy
• Election Campaign Donation Returns (summary for the currently elected Council until the close of the roll for the next general elections)
• Details of overseas or interstate travel (with the exception of interstate travel by land for less than 3 days) undertaken in an official capacity by Councillors or any member of Council staff in the previous 12 months, including the names of the Councillors or members of Council staff and the date, destination, purpose and total cost of the overseas or interstate travel
• Councillor Expenses and Support Policy(PDF, 86KB)
• Agendas for council meetings - except parts of meetings closed to the public under section 61 of the Act
• Minutes of council meetings - except parts of the meetings closed to the public under section 61 of the Act
• A register of delegations kept under Section 47 of the Act, including the date on which the last review took place under Sections 47 of the Act
• Council Delegations
• Lease Register
• A register of authorised officers appointed under Section 47 of the Local Government Act 2020
• Council's Procurement Policy(PDF, 79KB)
• A list of donations and grants made by Council during the financial year

Summary of Personal Interest Returns

Personal Interests Returns are a requirement under Division 3 of Part 6 (sections 132-136) of the Local Government Act 2020 (2020 Act).  They replace all previous requirements under the Local Government Act 1989 (1989 Act). A personal interest return is a record of the private interests of a person in public office that assists in improving probity. It particularly helps ensuring transparency and reducing conflicts of interest.

People who must lodge personal interest returns are councillors, members of delegated committees, the CEO, and nominated officers.

The Local Government Act 2020 (section 135 and 136) and the Regulations require that a summary of information submitted in Personal Interests Returns should be made available to the public. The 2020 Act and the supporting Regulations also state those matters which are required to be excluded from the summary. The Local Government Act 2020 and the Regulations sets out what information that can be accessed or disclosed publicly from information submitted in the Public Interests Returns.

Click on any of the documents below to view a summary of Personal Interests

Biannual Interest Returns Officers(PDF, 208KB)

Biannual Interest Returns - Councillors(PDF, 199KB)

Initial Interest Returns Register - Officers(PDF, 88KB)

Initial Interest Returns - Councillors(PDF, 224KB)